DATA PROTECTION POLICY
Dear Sir or Madam,
The security and confidentiality of Your data is our priority. We assure you that we have always made and will continue to make every effort to ensure the protection of your data by applying appropriate technical and organizational safeguards, including the use of adequate security measures when designing new services and solutions.
The purpose of this Policy is to inform customers and interested parties about the purpose, scope and categories of processing of their personal data, the time frame for data processing and the rights appertaining to them, in accordance with the Regulation of the European Parliament and of the Council of the EU 2016/679 of 27th April 2016, in force since 25th May 2018, on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation) (referred to as GDPR).
DATA ADMINISTRATOR AND DATA PROTECTION COORDINATOR
The administrator of your Data is Pomerania Brokers Sp. z o.o., ul. Ks. Bogusława X 1-2, No. 2/3 | 70-440 Szczecin | tel. 91-433-64-12 | e-mail: poczta@pomeraniabrokers.pl
As a Data Administrator, we are responsible for ensuring the security of your personal data and its processing in accordance with applicable laws. You may obtain any additional information from the Data Protection Coordinator at e-mail: poczta@pomeraniabrokers.pl or by mail to the address given as the company’s registered address.
DATA SECURITY
In order to guarantee the security of your data, we have conducted a risk analysis of the security measures used by our Company.
We currently employ well-proven preventive safeguards and mechanisms to monitor the processes, flows and access to the information we hold, so that we can ensure that data processing is carried out not only in accordance with the law, but also in accordance with best practices for securing data and IT systems.
Currently, your data kept in our resources are not transferred outside the European Economic Area (EEA). If such transfer occurs, we will promptly inform you of this fact and post information about it on the website, in this Policy.
CATEGORIES OF PERSONAL DATA COLLECTED
In connection with our business proceedings, please be informed that we process (or may process) personal data for the following purposes:
Personal data of our business partners
We process our partners’ personal data, which are kept in our resources at Pomerania Brokers Sp. z o.o., in order to be able to perform our contracts. We keep the data for the period resulting from the statute of limitations for claims, as specified in generally applicable laws.
Correspondence
The data related to senders and recipients of correspondence are processed with the aim of implementing proper circulation and supervision of correspondence, by which we fulfill our legitimate purposes. Pomerania Brokers Sp. z o.o. stores this data for 5 years.
Information about our employees and job candidates
We process the data in order to comply with legal obligations, such as the Labor Code Act, and these regulations form the basis for our data processing for the appropriate period required by law. Data archiving time is 50 years from the termination of the employment.
Data referring to job candidates are collected on the basis of their consent are processed for the duration of the recruitment process. After 3 months from the end of the recruitment process, the data are deleted.
INFORMATION ON RECIPIENTS
Personal data may be transferred to the following categories of recipients: entities which provide the administrator with services necessary for the abovementioned purposes, including IT partners, accounting offices, entities which provide technical or organizational support, entities authorized by law.
In each of these cases, we strive to ensure that the data we have is up-to-date and correct, and with Your privacy in mind, we minimize all information which constitutes personal data to the degree that it can be properly processed.
THE RIGHTS OF INDIVIDUALS WITH REGARD TO PERSONAL DATA
At each stage of processing the data by our Company, You are entitled to:
- accessing your data, including obtaining information about the scope of the data we process and obtaining a copy of the data,
- modifying and correcting Your data, including, if there are no other legal obstacles, minimizing the scope of the processing;
- deleting your data completely (,,the right to be forgotten”), if there are no other legal obstacles,
- not being subjected to automated decision making based on profiling;
- objecting to undue processing of personal data (including withdrawing Your consent);
- transferring the data to another Data Administrator, if the data are processed in connection with a granted consent or a concluded contract.
ADDITIONAL INFORMATION
Any complaints regarding the processing of personal data are to be filed with the supervisory authority in charge of protecting personal data.
In the Republic of Poland, the supervisory authority is the President of the Polish Data Protection Office.
